CED Administrative Handbook - Personnel Information

Guidelines for Hiring

	Please note that many of the following items are links to PDF forms. If you experience difficulty using them you may need to update your Acrobat Reader software.

	Affirmative Action Guidelines for Effective Searches
	Request to Fill Permanent County Positions Form
	Affirmative Action Recruitment Report
	Regional Procedures (if applicable) to be provided by Regional Director
	Employment of Minors Memo

Payroll/Wage Payroll Guidelines

	Wage Payroll Requirements
	Wage Payroll Appointment Form to be completed by supervisor of Employee)
	Affirmative Action Applicant Data Card
	W-4 Form
	Salary Deposit Request Form
	Employment Eligibility Verification Form (I-9 Form) (Pink verification form to be verified by supervisors regarding completion accuracy of I-9)
	A Drug-Free Workplace Form
	University Intellectual Property Agreement--Form A
	Employment Application
	Information & Consent Concerning Consumer & Investigative Consumer Reports for Appointments or Employment other than Academic (to be completed if employed for 4 months or longer)
	Instructions and Checklist Form for Supervisors to Complete
	Penn State Cooperative Extension Wage Payroll Schedule--2008
	Work Study Guidelines
	IRS Tax Publication 15, Circular E, Employer's Tax Guide
	IRS Tax Publicatioin 15A, Employer's Supplemental Tax Guide
	IRS Tax Publication 15B, Employer's Tax Guide to Fringe Benefits
	Guidelines for Cooperative Extension Wage Payroll Employees & Supervisors

Performance Evaluation and Management

	Staff Review and Development Plan—Staff & CED
	EFNEP Performance Appraisal Worksheet (54 pages, pdf fillable form)
	Directions for Completing County Extension Director Administrative Review
	County Extension Director Review Questionnaire
	HR 78—Staff Employee Failure to Meet Acceptable Standards of Performance
	Coaching Guidelines for HR78 Performance Improvement Meetings

Promotion Process

	Promotion Criteria Guidelines Memo
	Policies and Procedures for Promotion Review of Penn State Cooperative Extension Staff
	Promotion Criteria
	Dossier Preparation & Guidelines
	Dossier Checklist and Candidate Information Form
	Promotion Dossier Dividers
	Letters of Assessment Explanation and Assessment Checklist for RD
	Letters of Assessment Log (WORD document version)
	Sample Letter to External Evaluator for Extension Educator Promotion
	Sample Letter to Internal Evaluator for Extension Educator Promotion

Information Relating to Educational Opportunities

	Educational Opportunities Summary
	HR-17—Sabbatical Leave Policy
	Application for Leave of Absence with Pay (Sabbatical)
	HR-15—Regulations Regarding Use of Support Funds and Receiving Outside Compensation During Sabbatical Leaves of Absence

Other Policies/Information of Importance

	The Lobbying Disclosure Act of 1995
	HR 80 Private Consulting Practice
	Consulting Form
	AD50—Contract with State and Federal Officials and Official Visits by Government Agencies
	FN14—Use of University Tangible Assets, Equipment, Supplies and Services
	HR12—Professional Organization Memberships
	HR35—Public Service and Political Endorsements by Members of the faculty and Staff
	HR56—Answering Personnel Inquiries
	HR91—Conflict of Interest
	Privacy and Freedom of Information Acts--USDA
	Conduct and Conflicts of Interest—USDA
	Sunshine Law
	Penn State Cooperative Extension Policy on Raffles
	Penn State Access Account Form
	Penn State Approved Caterers
	Intellectual Property Agreement

Copyright Information
Penn State is committed to affirmative action, equal opportunity,
and the diversity of its workforce
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Last Update was March 10, 2008