Penn State Cooperative Extension
WAGE PAYROLL REQUIREMENTS

The following information is required from the supervisor to hire an individual on the University’s wage payroll:

• Description of duties
• Funding source
• Hourly rate
• Approximate hours per week
• Appointment date
• Termination date

Wage employees must complete the following forms:

• W-4
• Salary Deposit Request (required for all new employees)
• Employment Eligibility Verification/I-9 (Section 1 only)
• Drug-Free Workplace Form
• Intellectual Property Agreement Form
• University Employment Application
• Affirmative Action Data Card
• Wage Time Sheets (form attached)
• Background Check Form (if employed more than 4 months)
  --Staff Information Sheet
  --Staff Consent Form

When an individual is rehired from one year to the next, the supervisor must supply the information noted above in the supervisor’s section (description of duties, funding source, hourly rate, approximately hours per week, appointment and termination dates) each time the employee is hired. The W-4 and Direct Deposit Forms are valid for one year from the last pay date. Employment Eligibility Verification Forms are valid for three years from the date of completion. Providing the employee forms are still valid, additional paperwork does not have to be completed each year the employee is hired.

All information must be forwarded to Cooperative Extension and Outreach (ATTN: Kim McClelland) by the first Thursday in the payroll period (see Wage Payroll Schedule) in order for the employee to be paid on schedule.

Questions should be directed to Kim McClelland, Cooperative Extension and Outreach, 814-863-9199.